WHICH SERVICES DOES THE OFFICIAL FREIGHT FORWARDER OFFER?
The official freight forwarders offer the following services:
- transportation
- documentation (import and export customs clearance in shipping country and exhibition country)
- handling
- collection and storage of empties / cargo
- on-site support provision of additional services: manpower and equipment, licenses, certificates etc.
WHAT INFORMATION IS REQUIRED TO RECEIVE AN OFFER?
Offers are calculated individually taking into account geographical, political and economic aspects. Please provide the following details to receive a customized offer:
- addresses for collection and return delivery
- number of packages
- gross weight and dimensions of all packages
- description of goods
- value of cargo
CAN I USE EXPRESS COURIER SERVICES FOR TRANSPORTATION TO THE FAIR?
Please do NOT use express courier services for the dispatch of exhibition cargo! You will not get your cargo.
WHICH DOCUMENTS ARE REQUIRED FOR TRANSPORTATION?
The following documents are required for transportation:
a) Proforma invoice in connection with export declaration (EX-1).
It can be used for both temporary and permanent imports. Separate proforma invoices are issued for different customs procedures. Temporary import: exhibits and stand-building material / tools
Permanent import: print advertising matters (catalogues, brochures), other advertising material for give-away and consumables (e.g. adhesive tape, screws, disposable dishes etc.
b) Carnet ATA
This is only needed for the temporary import of goods to foreign countries. All documents must be checked by the forwarder before shipping. The shipped cargo must conform to the details stated in the documents.
HOW SHOULD MY GOODS BE PACKED AND LABELLED?
The packaging must be fit to protect and secure your cargo. In the time between collection and return the cargo is handled in several transportation steps including loading/ unloading procedures and on-site handling. Thus, stable and re-closable crates are recommended. The suspension point and the point of gravity must be marked on heavy packages and on packages with excess dimensions.
All packages should be labelled on two sides each as follows:
- EXHIBITION
- HALL NUMBER, BOOTH NUMBER
- EXHIBITOR
- PACKAGE 1 OF ...
WHO IS RESPONSIBLE FOR UNLOADING AND HANDLING ON-SITE?
Your exhibition cargo is delivered to your booth at the agreed time with a representative of your company being present. Should you require additional manpower or technical equipment for unloading or positioning your goods, please contact your freight forwarder.
You may contact any of the official freight forwarders of Crocus Expo for organizing the shipment of your exhibits to the fair:
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1. HMS EXPO LLC
Ekaterina Liamina
Anna Peshkina
Alexander Bekker
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2."CROCUS EXPO LOGISTIC" LLC (customs representative) Global Event Logistics, LLC General Manager Commercial director Anton Popov |
WHAT ARE THE TIMELINES FOR SHIPMENT?
Shipment details / Proforma Invoice (Excelform) should be provided 14 days at the latest before the start of the transportation.
Transportation by truck:
Pick up of the shipment at your facilities in Europe: 2 weeks before delivery to the booth;
Latest delivery to our consolidation warehouse in Berlin: 10 days before delivery to the booth;
Latest arrival of the shipment at the fairground in Moscow (9 am): 2 working days before delivery to the booth.
Transportation by air:
Pick up of the shipment at your facilities: 10 days before delivery to the booth;
Delivery to the airport of departure: one week before delivery to the booth;
Latest arrival at the airport in Moscow (SVO 2): 5 working days before delivery to the booth.
Transportation by sea:
Latest arrival at Hamburg seaport: 3 weeks before delivery to the booth.
Shipments will be picked up only after the documents are translated into the Russian language and confirmed by the Russian customs broker.
For shipments from the European Union:
The Export declaration may be only issued after you have received the translated and confirmed Proforma-invoice from the freight forwarder.
WHO IS RESPONSIBLE FOR CUSTOMS CLEARANCE?
CROCUS LOGISTICS LLC (customs representative)
Mezhdunarodnaya str. 16, Krasnogorsk, 143401, Krasnogorsk area, Moscow region (Crocus Expo, Pavilion 1, offices 201, 211)
Phone: +7 (495) 727-2649
Website: www.crocusterminal.ru
Oleg Plotnikov
General Manager
Phone: +7 (495) 593-4333
E-mail:
Irina Faevskaya
Deputy Director
Cell phone: +7 (905) 702-1829
E-mail: